Twitter follower Toby Sax is anxious for me to revisit an old Mac 911 column that lays out the steps for creating mail merged documents in Microsoft Word. In a series of tweets Toby writes: Thanks for your, which I followed to near success. I have these questions: • How do you insert an email address from Outlook rather than Apple’s Contacts application? • How do you maintain a letter format within the resulting email message? • When I tried this the letters went to Outlook’s Drafts folders and not to its Outbox as you suggested. Thanks for allowing me the chance to revisit this topic, particularly as it lets me answer some outstanding questions that followed it. Mail Merge from Word with Outlook as source. Starting your mail merge from Word is also possible. The end-result is the same as starting it in Outlook. The main difference is the dialog box that you use to select the correct contacts but more about that later. Dec 28, 2018 - Mail Merge allows Team and Enterprise users to create personalized emails that can be sent out to up to 200 recipients at a. Click the green “Mail Merge” icon in your Outlook ribbon. You can create a CSV file in Excel. For the sake of convenience I’ll pull portions of that column (in italics) into this one and answer as I go. The first step to creating a successful form-letter is understanding that Outlook has nothing to do with designing the thing. Rather, you create mail merge documents within Microsoft Word. And you do it this way in Word 2011. Choose Tools > Mail Merge Manager. A small Mail Merge Manager window will appear. This window contains six steps, all of which you march through in order to create your document. The Mail Merge Manager window. To begin, create a new blank document. Activate paragon ntfs for mac os x. Click Create New in the first step and you’ll see that you have the option to create a form letter, label, envelope, or catalog. For our purposes we’ll choose Form Letters. In the second step click on Get List and choose the source for the data that will be inserted into your form letter—names, addresses, and phone numbers, for example. Your options include New Data Source, Open Data Source, Office Address Book (the one found in Outlook), Apple Address Book (Apple’s Contacts application), and FileMaker Pro. For our purposes, choose Apple Address Book. Answer to Question 1: If you want to pull information from Outlook’s contacts, choose Office Address Book instead. Now start constructing your form letter, leaving spaces where you want to merge your data. Return to the Mail Merge Manager window and click the third step. Here you’ll find common data types including first name, last name, address, phone number, and email address. Drag the appropriate data types to their proper place in your form letter. In step four you determine which of your recipients are merged into the letter. Click Options and a Query Options window appears. In this specific case you choose groups of Address Book (or Outlook) recipients. Once you’ve selected the groups you want to include, click OK. If you like, you can preview your form letter to make sure it’s constructed properly. You do this in step five by clicking on the View Merged Data icon and clicking the right or left arrow buttons to move through the forms.
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